Timetable
Set the timetable once, then cover absent teachers from your phone
टाइमटेबल एक बार बनाइए, शिक्षक छुट्टी पर हों तो फ़ोन से ही इंतज़ाम।
Build each class’s week once. When a teacher is away, see which periods need cover and who is free, make the change, and the teachers and students affected are told.
In short: the admin sets the school’s bell schedule (periods, breaks and whether Saturday is a school day) and each class’s weekly timetable, with the room for each period. For a single date the admin can put in a substitute, cancel a period or add an extra one. When a teacher is marked absent or half-day in staff attendance, their periods appear in a list of periods that need a substitute, next to the teachers who are free then. The substitute, the regular teacher and the class’s students are notified. Teachers, students and parents each see their own timetable in the app.
How do you set up the timetable?
Once, at the start of the year. After that the weekly timetable repeats on its own.
- Bell schedule: the school’s periods and breaks, and a switch for whether Saturday is a school day.
- Weekly timetable for each class: subject and teacher for every period, edited one period at a time.
- Rooms: the room for each period, so labs and halls are part of the plan.
- Each teacher’s own timetable: built from the class timetables, with no separate copy to keep up to date.
Substitutions
How does substitution work?
The app already knows who is away, from staff attendance, so the admin starts from a list instead of a phone call.
Periods that need cover
Teachers marked absent or half-day in staff attendance bring their periods into a list of periods that need a substitute.
Who is free
For each period, the app shows the teachers who are free then.
Changes for one date
Put in a substitute, cancel a period or add an extra one, from today up to a year ahead.
Clashes refused
A change is refused on a holiday or when it would clash with another period.
Who is told about a change?
The substitute, the regular teacher and the class’s students get a push notification, in English and Hindi. Parents see the change in their child’s timetable for that date in the parent app.
Can the principal change the timetable by chatting with the AI?
Yes. An admin can tell the AI helpdesk, for example, that a teacher is absent today. It finds the uncovered periods and free teachers and proposes the changes, and nothing is saved until the admin taps Confirm. Only admins can change the timetable. More about AI for schools.
FAQ
School timetable: common questions
Can Smart Gurukul make the timetable automatically?
No. You build the weekly timetable once. After that, day-to-day changes take a few taps, and the app shows who is free.
How does the app know which periods need a substitute?
From staff attendance. When a teacher is marked absent or half-day, their periods for that day appear in the list of periods that need a substitute, with the teachers who are free at that time.
Who is notified when a period changes?
The substitute, the regular teacher and the class’s students get a push notification in English and Hindi. Parents see the change in their child’s timetable.
Can we have classes on Saturday?
Yes. The bell schedule has a Saturday switch, so the school decides whether Saturday is a school day.
Can teachers and parents see the timetable?
Yes. Teachers see their own timetable, and students and parents see their class’s timetable, including any changes for a particular day.
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