Privacy policy
Last updated: October 2026
Smart Gurukul is an AI-powered school app. This page explains what information we collect through the app, why, and how it's used — in plain language, not legal boilerplate.
Who this applies to
Smart Gurukul is used by schools that choose to adopt it. If your school uses Smart Gurukul, this policy covers principals/admins, teachers, students, and parents using the app under that school's account.
What we collect
- Account info — name, role, username, and contact details (phone/email) provided at registration, or basic profile info from Google if you sign in with Google.
- School records — attendance, fee dues and payments, report cards, class/section assignments, and payroll records for staff, entered by your school's staff.
- Location — if a teacher uses "Mark My Attendance," we use their device's location once, at the moment they check in, to confirm they're on school premises, and at that moment the app also checks whether the phone reports a fake location, has Developer options turned on, is rooted or jailbroken, or is running Smart Gurukul inside a cloner app. If the school uses bus tracking, the driver's phone shares its location while a trip is running, and families of children on that bus can see it while their child is on board, in the app or through a tracking link sent on WhatsApp. We don't track location otherwise.
- Messages and calls — chat messages, file/image attachments, and video call metadata (who called whom, when) between users at the same school.
- Usage data — basic app activity (e.g. gamification XP/streaks) tied to your account within your school.
What we don't do
- We don't sell your data to anyone.
- We don't show ads or use your data for advertising.
- We don't share your school's data with other schools using Smart Gurukul.
Who can see what
Access is scoped by role, enforced by the app and the school's admin:
- Students see their own records, their classmates/teachers, and their class's public info.
- Parents see only the records of their own linked children.
- Teachers see records for the classes and students they teach.
- Principals/admins have full visibility within their own school only.
Where data is stored
Data is stored on our servers and, for chat/photo attachments, on secure cloud storage (AWS). Data for one school is not accessible to another school.
Google Sign-In
If you choose to sign in or register with Google, we receive your name and email from Google to create or verify your account. We don't request access to your Gmail, Drive, or other Google data.
Your choices
You can ask your school's admin to correct or remove your information at any time. If you'd rather not use Google Sign-In, every account type also supports a regular username and password.
Demo and website-services requests on this website
If you fill in the “Book a free demo” form on smartgurukul.org, we store the details you enter (your name, role, school, mobile number, and optionally email, city, state, student count and message), the page you sent it from, the first page you opened on our website in that visit, the website that sent you here (its name only, such as google.com) and any campaign tag in the link you followed. The same applies to the website-services form, which also stores the services and budget you pick. We use these details only to contact you about your request, and they are emailed to our team so we can reply quickly. To limit spam, we also store a one-way, salted hash of your network address with the request; we never store the address itself. Ask us at any time to delete your request.
Contact us
Questions about this policy or your data? Reach out at Founders@smartgurukul.org.