AI help for every teacher
Three AI tools inside the app: an AI helpdesk, Academic Helper and a question paper generator.
- Teaching notes and explanations
- Question papers drafted with AI
- Study help that teaches the method
AI+
School+
Games
The school management app for Indian schools Your whole school, connected.
पूरा स्कूल, एक ऐप पर जुड़ा।
Smart Gurukul is one app for principals, teachers, students and parents. AI help for every teacher, games that give students a reason to open it every day, and attendance, fees and report cards on every parent’s phone.
- Free 1-month pilot
- No hardware to buy
- English & हिन्दी
- Built by an IIT-BHU team
What is Smart Gurukul?
Smart Gurukul is a school management app for Indian schools, with AI and games built in. It connects principals, teachers, students and parents in one app. School work (GPS teacher attendance, class attendance, fees and receipts, payroll and expenses, timetable and substitutions, exams and report cards, school bus tracking, chat, announcements and events) sits alongside AI tools (an AI helpdesk, Academic Helper and a question paper generator) and game-based learning with XP, streaks, leagues, House Wars and quiz battles. Everyone gets their own view, with no attendance hardware to buy. The app works in English and Hindi, though some screens are still in English only.
AI + School + Games
Not just the office. The classroom and the home too.
Most school software keeps records for the office. Smart Gurukul keeps the records too, then gives teachers AI help and gives students a game worth playing, so everyone actually uses it.
The whole school in one place
Records, money and messages on the phones people already carry.
- GPS teacher attendance, no machine
- Fees, receipts and basic payroll
- Timetable, report cards and bus tracking
A reason to open the app daily
Showing up and winning quizzes earn XP. Streaks, leagues and House Wars turn school into a game.
- Streaks and weekly leagues
- Live Battle Room quizzes
- 1v1 Arena and House Wars
How it fits together
One school day, seen by everyone.
AI, school and games run on the same record, so what happens in class shows up for students, parents and the principal at once.
Show up
The class teacher marks attendance in two taps. Teachers check in by GPS at school.
+XP · streak 🔥Learn
Teachers enter marks and publish report cards. The AI helper supports lessons and study.
Report card · PDFCompete
Battle Room quizzes, 1v1 Arena challenges, weekly leagues and House Wars.
+XP · winsEveryone sees it
Parents see attendance, fees, the report card and the school bus. The principal sees the whole school.
Same dayBuilt for the way Indian schools work
School
Teacher attendance, without a biometric machine.
Teachers check in by GPS when they reach school. There’s no hardware to buy or repair, and class attendance takes the class teacher two taps.
- GPS check-in: accepted only when the teacher is at school; the check is done on our server.
- Student attendance: present, absent, late or half-day, marked by the class teacher.
- Fake GPS blocked: check-ins from phones with a fake-GPS app, Developer options, root or a cloner app are refused.
- Full history: a monthly calendar for every student and teacher.
Games
The school app students want to open.
XP, streaks, House Wars and quiz battles give students a reason to open the app every day, and each time they do, they see their attendance and results too.
- XP for real effort: every day at school and every quiz win.
- Battle Rooms and Arena: live group quizzes and 1v1 challenges from teachers’ own questions.
- House Wars and leagues: team standings across the school and weekly league tiers.
AI
An AI helper for every teacher.
Teachers get teaching notes and explanations from Academic Helper, right inside the app. The AI helpdesk answers questions about school records: the principal’s about the whole school, staff’s and students’ about their own.
- For teachers: teaching notes, explanations and lesson preparation.
- Question papers: draft a quiz or test for a class and chapter, then check it.
- For the office: ask about your school’s records in plain words.
- For students: help understanding a topic.
One record, four views
Everyone gets the app they need
🏫
Principal
A school dashboard, fees and dues, payroll and expenses, timetable and substitutions, bus trips, report-card publishing, and the AI helpdesk.
🧑🏫
Teacher
Attendance in two taps, marks and report cards, their own timetable, AI help and question papers, and chat with students and parents.
🎒
Student
Attendance, results, fees and timetable in one place, the Academic Helper, plus XP, streaks, leagues and quiz battles.
👨👩👧
Parent
Attendance, fees and receipts, the report card, timetable and the school bus, in Hindi or English. A parent account adds absence alerts and chat with teachers.
Compare
Smart Gurukul vs. typical school software
Here is where we are different today, and where we are not there yet.
| Typical school software | Smart Gurukul | |
|---|---|---|
| Built for | The office | Office, classroom and home |
| Teacher attendance | Buy a biometric machine | ✓ GPS check-in, no hardware |
| Students | Mostly an office tool | ✓ XP, streaks, leagues, quiz battles |
| AI | Some products, often an add-on | ✓ AI helpdesk, Academic Helper and question papers built in |
| Messages | WhatsApp groups | ✓ Chat and announcements, for parents too |
| School bus | Some products | ✓ Driver’s phone as tracker, no GPS device |
| Language | Mostly English | ✓ English and Hindi |
| Timetable, admissions, ID cards | ✓ Often included | ✓ Included, with substitutions |
Getting started
Try it free for a month
We import your student register and train your staff. You decide after a month of real use.
Book a demo
Try the demo school on your phone. It takes a few minutes.
Send your register
Share the Excel sheets you already keep. We import students, classes and staff.
We train your staff
Teachers join with an invite code or a one-time code on WhatsApp, and parents with a one-time code or a parent account.
Free 1-month pilot
Use it with your real classes for a month, then decide.
Everything in one app
What can Smart Gurukul do?
It runs the daily work of a school in one app: attendance, fees, timetable, exams, the school bus and messages, plus AI tools and games.
FAQ
Questions schools ask us
What is Smart Gurukul?
Smart Gurukul is a school management app for Indian schools, with AI and games built in. It connects principals, teachers, students and parents in one app. School work (GPS teacher attendance, class attendance, fees and receipts, payroll and expenses, timetable and substitutions, exams and report cards, school bus tracking, chat, announcements and events) sits alongside AI tools (an AI helpdesk, Academic Helper and a question paper generator) and game-based learning with XP, streaks, leagues, House Wars and quiz battles. Everyone gets their own view, with no attendance hardware to buy. The app works in English and Hindi, though some screens are still in English only.
How is Smart Gurukul different from other school management software?
Most school management software is a record-keeping tool for the office. Smart Gurukul covers the core records (students, staff, attendance, fees, payroll, exams, report cards and the timetable) and adds AI tools, GPS teacher attendance with no biometric machine, school bus tracking from the driver’s phone, and a game layer that gives students a reason to open the app every day.
Does GPS attendance need any hardware?
No. Teachers check in by GPS from their own phone when they are at school, and the check is done on our server. Student attendance is marked by the class teacher in the app.
Does the app work in Hindi?
Yes, though not every screen yet. Anyone can switch the app between Hindi and English from the language button at the top of the screen. Sign-in, the parent home and child dashboard, fees, report cards, timetable, school bus and ID cards are in Hindi. Some screens are still in English only, including taking class attendance, teachers’ class and student lists, attendance history, the chat list and school events.
Which schools is it for?
Private CBSE and State Board schools in India of any size. Each school, or each branch of a group, runs as its own Smart Gurukul account. Grading scales and exam terms can be set to match your school’s pattern.
What do parents see?
Parents use the same app, in Hindi or English. They see their child’s attendance, fees and receipts, report card, timetable and, if the school runs its buses on Smart Gurukul, the school bus, and get a reminder when a fee is due. A parent can sign in on the child’s account with a one-time code sent on WhatsApp to the number on the child’s record; every child whose record has that number shows up, and the parent switches between them. Or the parent can create a parent account, which the school approves. A parent account adds alerts when their child is marked absent, the school’s announcements and chat with their child’s teachers and the school office.
Do we have to enter all our data ourselves?
No. Send us the student register you already keep and we import it. We also train your staff. Teachers join with an invite code or a one-time code on WhatsApp, and parents with a one-time code or a parent account.
How much does it cost?
Every school starts with a free 1-month pilot. After the demo we share a quote based on your school’s size.
Is our school’s data safe?
People sign in with a one-time code sent on WhatsApp to the mobile number the school has on record, or with a username and password. We store passwords only as secure hashes, never as plain text. The app talks to our servers over encrypted HTTPS, each school’s records are kept separate, and an activity log shows who changed what. Read our privacy policy.
Who builds Smart Gurukul?
Smart Gurukul is built in India by an IIT-BHU team.
Free demo · Free 1-month pilot
See your school on Smart Gurukul.
Tell us a little about your school. We’ll call you within one working day to set up a demo, in Hindi or English.